Warranty Admin

File Clerk/Service Warranty Administrator (Entry Level) – Automotive

Team Gillman is hiring an organized File Clerk/Warranty Administrator for our Volkswagen location in the Humble/Kingwood area. You will organize paperwork according to an efficient filing system. You will be expected to protect and update files as well as make them easily accessible to your colleagues. This individual must be organized and possess a serious understanding of confidentiality and data protection. The goal is to preserve the company’s records and manage paperwork effectively.

Job Responsibilities

• Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
• Sort all papers alphabetically and according to content, dates, significance etc.
• Create or update records with new files and information
• Store all paperwork in designated places securing the important documents
• Develop an efficient filing system to make updating and retrieving files easier
• Follow policies and confidentiality dictations to safeguard data and information
• Prints repair orders, parts invoices, bills, itemized lists, and tickets showing amount due
• Records amounts received and prepare cash reports of transactions
• Maintains records of daily transaction documentation
• Calculates discounts, coupons and charges and apply to proper accounts on repair order
• Prepares daily bank deposits
• Processes and receives Finance and Insurance (F&I) and necessary sales monies
• Knows and understands extended service policies, and processes extended warranty payments for repair orders
• Assists in scheduling courtesy transportation
• Processes mail
• Attends department meetings

 Compensation

Compensation is based on experience and commensurate with Fortune 500 companies.

Qualifications

• Dependable with a respect to confidentiality and policies
• Excellent organizational skills
• Great attention to detail
• High school degree or equivalent

Physical Requirements/Working Conditions

• Prolonged periods of standing, stooping and bending
• Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects
• Requires a significant amount of walking and/or standing. May also require working in the seated position for long periods while operating controls with arms and legs. This position may also require working at a production pace while pushing and/or pulling materials from place to place.

Benefits

In addition to career-long personal development, our associates enjoy a number of benefits, including:

• Full health benefits (medical, dental, vision, life)
• 401k Retirement savings plan with company match
• Employee discounts
• Drug Free Work Environment
• Equal Opportunity Employer

About Our Dealership (Team Gillman)

Since 1938 and with over 70 years of success, Team Gillman has been a family-owned and operated group of automobile dealerships. The business was founded by Frank Gillman when the first dealership opened on Milam Street in downtown Houston. Frank’s son, Ramsay Gillman, continued and expanded the business his father started with a constant emphasis on customer service and satisfaction.

Now, owned and operated by Ramsay’s son Chris Gillman, Team Gillman has dealerships in Houston Rosenberg and Clear Lake representing Acura, Honda, Subaru and Mazda. Success has not altered the organization’s founding principle. Every employee in every Team Gillman dealership knows customer service is paramount. And, they understand continued prosperity, as well as future growth, depends upon maintaining this long-established tradition of excellence.